Electronic document management has become both simple and straightforward with the bizhub business process management (BPM) range of solutions by Bidvest company, Konica Minolta South Africa.
“Today’s organisations need document management solutions that go beyond mere document creation and filing,” says Mohammed Vachiat, product manager at Konica Minolta South Africa. “Business users need ease of access to any type of content or document when and where they need it and the ability to control documents throughout the organisation so that they are secure and accessible.”
According to Vachiat, bizhub BPM offers a complete answer to any business’ electronic content and document management need, irrespective of the size of the business. “It delivers on the promises of document security, control and access without the technical complexity and cost typically associated with document management solutions.”
He adds that bizhub BPM has the ability to automate repetitive business processes using configurable workflow, by ensuring that these tasks are completed as efficiently and cost-effectively as possible. “That means managers can monitor and measure performance and ensure optimum output from the business and its most costly resource – staff.”
The solution integrates directly and easily with popular applications such as Microsoft Office and QuickBooks. This allows for instant archival of items such as purchase orders, delivery notes, e-mails, mail attachments, invoices and other important documents.
“bizhub BPM is compatible with an existing office copier or multifunction device, so no special scanners are required to convert paper and hard copy documents into electronic format as they are received,” says Vachiat. It is also browser-based for ease of user adoption and instant return on investment.
“Furthermore, bizhub BPM simplifies compliance by ensuring that a business easily meets its legal and regulatory document storage requirements. It helps a business speed up month-end cycles and lengthy audit processes with its quick and user-friendly system functionality,” he adds.
Other benefits include: freedom from paper, no annual license fees, unlimited users, configurable workflow, support for multiple types of content and file formats, including video and audio, easy finance model with no upfront capital outlay, and installation and configuration included.