Understanding what makes software enterprise-ready

Irrespective of whether it is enterprise application software (EAS) or software-as-a-service (SaaS), an enterprise-focused approach is fundamental to business success in the digital world.

Managing gender transition in the workplace

Ian McAlister, General Manager of CRS Technologies, examines how an organisation can create an enabling environment to mitigate the risk of this happening.

Enterprises must embrace solutions tailored to their needs

Enterprises require solutions designed with their size and complexity in mind, yet many large-scale organisations, driven by economic pressure and the desire to save costs, are tempted to adopt software developed for small to medium businesses (SMBs).

Ghost employees could cost you your business

The occurrence of ghost employees on a company’s payroll system ranks as the most difficult type of payroll fraud to detect, particularly in larger companies where no proper controls exist.

Retrenchments not an opportunity to eliminate dead wood

With the unemployment rate of economically active South Africans reaching 27.6% in the first quarter of this year and media reports filled with job cuts across industry sectors, companies need to be cognisant of any potential retrenchment mistakes to avoid.

Company culture trumps technology

There is a growing trend among companies to focus on technology innovation and neglect the human element.

Addressing global payroll management

Managing payroll is a complex undertaking, driven by a country’s regulatory environment. When it comes to doing this on a global scale, however, the business must address the myriad of tax regulations in all the jurisdictions in which it operates, says Ian McAlister, General Manager at CRS Technologies.

“While expanding operations into new territories brings compelling advantages to the company, it is important to be cognisant of local nuances such as language, culture and legislative requirements. There is no one-size-fits-all approach when it comes to payroll management around the world. What works (and is expected) in one country might not even be relevant in another.”

While using the cloud as a vehicle to help manage this from a central location has addressed some of these challenges, it is not the silver bullet that many make it out to be. Rather, it is just one component of a much more complicated environment that is continually evolving.

“Payroll is a vital business function. The advantage of migrating this to the cloud is the efficiency that comes with having sight of an organisation’s global payroll in a centralised location. This ensures that there are fewer administrative tasks to be concerned about and allows more time to focus on delivering strategic value across the organisation’s footprint.”

Yet for all the attention placed on outsourcing payroll solutions, offering self-service employee platforms, and even recruiting more digitally savvy payroll managers, McAlister says it is vitally important to have the fundamentals in place.

“In fact, many payroll managers cite keeping on top of legislation in multiple tax jurisdictions as their biggest challenge. A global survey found that 41% of respondents consider this the most important obstacle to overcome, followed by managing multiple deadlines, processes, contracts and reporting.”

Despite this, managing a global payroll delivers significant business value. This includes having access to more relevant information on the state of operations in every territory, resulting in a cohesive view of the health of the organisation. It also enables decision-makers to identify problem areas much quicker than in the past and allocate resources accordingly.

“As this results in an improved, collaborative environment, a global payroll approach must keep three critical components in mind – technology, compliance and change management. Technology revolves around assessing what is currently being used and how best to adopt other solutions. Secondly, it goes without saying that compliance must be adhered to, irrespective of the location, so the solution must be able to offer the flexibility required to do this. Finally, getting employees to use the solution and all the relevant features will be integral to its success,” says McAlister.

This is where using technology in conjunction with a people-centric approach becomes important.

“Too often, businesses simply throw technology at the problem, but using cloud-based solutions are merely one piece of the puzzle. There is still a need to have people on the ground with the necessary skills to unlock the potential created by the technology. The one cannot happen without the other,” McAlister concludes.

For more information, go to www.crs.co.za.

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